{"id":1680,"date":"2007-05-29T08:40:44","date_gmt":"2007-05-29T07:40:44","guid":{"rendered":"http:\/\/progmanager.wordpress.com\/2007\/05\/29\/managing-e-mail\/"},"modified":"2007-05-29T08:40:44","modified_gmt":"2007-05-29T07:40:44","slug":"managing-e-mail","status":"publish","type":"post","link":"http:\/\/realisedevelopment.net\/index.php\/2007\/05\/29\/managing-e-mail\/","title":{"rendered":"Managing e-mail"},"content":{"rendered":"

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If you get and send 100 e-mails a day, you probably spend an average of 100 workdays a year on e-mail. If you could manage to reduce the amount of e-mail you send and receive by 20%, you\u2019d free up 20 workdays a year to use for other, more productive or fun activities, writes Anne Fisher in her May 17 column<\/a>.<\/p>\n

Is your inbox overflowing? What do you do to keep your e-mail under control?<\/p>\n

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  1. Make use of the junk mail filter. Block (certain) e-mail addresses or \u201csubject lines\u201d from outside the office – unwanted humour and chain e-mails all get this treatment!<\/li>\n
  2. Before writing an email quickly ask yourself if email is really going to be faster than the phone. You might not have a net savings of time, but usually you\u2019ll communicate more effectively and build a stronger relationship.<\/li>\n
  3. Change your setting so that you only pick up e-mail every few hours. This will give you more time to focus on tasks without e-mail interruptions – and don’t worry – there is no such thing as an urgent e-mail!<\/li>\n
  4. For short messages – put it in the subject line – ‘Team Meeting 10am rm 236 tomorrow’ – says it all and the e-mail does not need to be opened<\/li>\n
  5. Use Google Desktop Search to find e-mails rather than the search function in Outlook – it is a gazillion times quicker.<\/li>\n<\/ol>\n

    Have you got any top tips you can add to the list?<\/p>\n