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Managing in a Poor Culture

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What do yo do when you are managing in an organisation that has a poor culture?

This is the subject of a great post by Miki Saxon.

She makes the point that the starting place has to be a conscious decision that this is a place where you want to be and do great work – in spite of the culture.  The alternative is to indulge in a ‘martyr complex’ the kind of ‘poor me’ response that I often hear.  This  usually appears as a belief that ‘there is nothing I can do to provide a great service and excellence until those above me get their act sorted’.

This is a convenient belief and a powerful one.  But it does little to help us make progress.  It lets us off the hook, allows us to avoid responsibility and put the blame elsewhere.  Once enough of us are doing this – and our beliefs are re-enforcing each other –  it can start to feel like a truth.  However it is still just a belief and we can choose to drop it!

So if you take a conscious decision to keep working in a poor culture you must try to reject this belief and take all the repsonsibility that you can for making things better.

You can read the full post here.

Enterprise Evangelist or Enterprise Coach?

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Enterprise Evangelist Enterprise Coach
Entrepreneurship is a good thing – you should try it. Entrepreneurship is neither good not bad.  For some people it is a wonderful life affirming experience.  For others an unmitigated disaster.
We can turn your ideas and dreams into reality. You can make progress in getting the kind of life that you want.  My sole purpose is to offer you the help and support that you need on your journey.
We need to increase the start up rate if we are to change the enterprise culture in this community. We need to help more people believe that they can take action to make things better -in whatever ways matter to them.
We encourage people to start business quickly.  That helps us to keep up with our contract outputs – and anyway you don’t really learn about business until you are in it – do you? We help clients start business slowly, if at all.  We make sure that they have done as much planning, research and training as possible before they start and got a strong management team in place to reduce the risks of failure.  If they have an alternative to starting a small business we encourage them to consider it – SERIOUSLY!  We understand just how hard small business can be.
We spend a lot of money on publicity and events to attract large numbers (we wish!) to use the service. We spend almost nothing on publicity.  Instead we focus on building a great reputation (we know how to do this) and then encourage word of mouth strategies, referrals and clients telling their stories to gradually build interest.
We usually start with a bang – but numbers quickly tail off – unless we keep the marketing spend up.  We refer clients into mainstream business support or other sources of support as soon as we can.  Our job is just to get them engaged. We start slowly and build exponentially as our reputation spreads.  Within 12 months we would expect top be seeing 200 people a year with about 10% of them going on to start a new business.  Because of our reputation we also get some existing business wanting to talk with us – but that is ok because we know how to help them too!
We do all we can to keep people engaged with our service.  We pay bus fares, pick them up in our cars, provide child care and food to make it easy. We do little to keep people using the service – other than help them build their confidence and self belief in what they can achieve when they work with us.
We don’t mention business failure rates.  If we start enough – surely some of them will survive? We monitor survival rates more closely than start up rates.  We understand that it is business failures that establish a fear of enterprise and do most to damage an enterprise culture.
We design and deliver our services and interventions to deliver policy goals for number of interventions and start-ups We design and deliver our services with the client needs at the centre of things.  Our service is free of charge, competent, compassionate and easy to access.
We believe that primarily our clients need help to develop their ideas from a technical point of view.  It is all about the business plan.  The sooner we can refer them onto a technical expert – such as a business adviser the better. We believe that the idea and the business plan is one small aspect of our work.  More important is helping the client to develop their skills and their passion and commitment towards making real progress in their lives.  Understanding psychology is just as important as understanding business.  We develop the people – so that if they want they can develop their business ideas.
I don’t need to build a strong relationship – I just need to find people and refer them to mainstream business advisers. It is the quality of my relationship with you that dictates how useful it is.

Putting it into Practice

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The new year has started off with a couple of interesting management development contracts.  One in an FE/HE college and one in a housing association.

In both cases the reaction to the training has been very positive.  Managers have started using 121s which I am really pleased about – but once again – have found it difficult to start to give affirming or adjusting feedback.  The main barriers to giving feedback seem to be around ‘self-image’.

Perhaps it is a lack of confidence as a manager (it really is your job to give and get feedback if you are a manager – this is not negotiable!).

Perhaps it is fear of an emotional reaction (although we train feedback models that keep the chances of this very small).

It may be that managers are just not sufficiently clear about the behaviours they are trying to influence in pursuit of performance.

Or it may just be the fear of trying something new, of saying different words, of picking up on things that have historically been overlooked.

The one thing I do know is that once managers start to give and get great feedback rapid progress becomes possible.

2. Say ‘Thank You’ and Smile…

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When someone pays you a compliment.

Most of us are lousy at taking compliments.

We often  respond by down sizing our achievements;

‘Oh really it was nothing’

or

‘I was just doing my job’.

This down sizing achieves nothing worthwhile.

First of all it negates the judgement and the goodwill of the person  who offered you the compliments making it less likely they will compliment you in the future.

Secondly it is a kind of powerful ‘self talk’ that is bad for own self image.  We really begin to believe that our efforts were ‘nothing’ or it was JUST ‘doing my job’.

So next time someone pays you a compliment just smile and say ‘Thank You’.

NB: Perhaps you should get in the habit of giving more compliments too – but you may find the process discouraging as many of those you pay compliments too will react by downsizing.  To avoid this you can tag a question onto your compliment that will prevent them from downsizing.  So instead of saying;

‘I love the hair cut.’

try;

‘I love the hair cut.  Where did you get it done?’.

This trivial addition prevents downsizing and helps to get through the embarrassing seconds of silence that might otherwise follow.

1. Say ‘Thank You’ and Smile…

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When one of your team members offers you a suggestion that you have already thought about but discounted.

Instead of saying thank you and smiling, many managers will respond to this situation by giving way too much information. For example:

“Yes I had thought about that but decided with the current focus on xyz now would not be the time”.

From the managers perspective this is a rational, open and transparent response.

But what does it sound like from the team members perspective?

There is a good chance that they will interpret this statements to mean some or all of the following:

  1. I am way ahead of you because I had already thought of that.
  2. I am cleverer than you because I can see why the suggestion is not that good (had you really forgotten about the current focus on xyz?)
  3. You are wasting my time by dragging me back to things that I have already considered
  4. Please don’t waste my time unless you have MUCH better suggestions to bring to the table

So instead just greet the suggestion with a big smile and a genuine thank you.

You might say that you will certainly put their ideas ‘into the mix’.

You might ask them how the suggestion might be made to working in spite of the current focus on xyz.

You might choose to give them some affirming feedback to encourage further sugestions in the future.

But mainly you just smile and say thank you.