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Measuring Management

March 5, 2009 by admin

Managers spend much of their time measuring – market share, year on year sales, voids, arrears, return on investment, customer satisfaction, orders fulfilled, calls handled per hour, orders placed, orders fulfilled (again), total invoiced, hours billed, attendance, productivity per employee etc

Why the obsession with measuring stuff?

Because it gives us the data to recognise what has changed, what needs to change, and when we make the change – whether it has had the impact we planned.

But none of these metrics are about US – the manager.  They are all about the performance of the system and the people that we manage.  And this often lets us of the hook for making real change in the way we manage.

What if we measured some more personal aspects of our management efforts?

  • how much time we spend listening in 121 conversation with team members
  • how many times we give REAL feedback – affirmative and adjusting – each day/week
  • how often we make sarcastic or cynical comments
  • how many times we interrupt others mid-sentence
  • how often we check our blackberry in meetings
  • how often we talk about values and vision
  • the amount of time we spend in meetings that are inefficient or worse
  • how many coaching contracts we put in place with our team members
  • what percentage of coaching contracts achieved their goals
  • how many significant tasks we genuinely delegated (rather than then allocated) because they provide great development opportunities
  • percentage of working time allocated to pursuing key objectives
  • how often we acknowledge our own development opportunities and make planned conscious change in our behaviours

I am convinced that if we started to measure our own personal performance in relation to some of these more personal aspects of management, most of us would we would pretty quickly get some powerful data on what we needed to change.  Measurement would also pretty quickly confront us with the fact that our perceptions of our performance are markedly different from reality.

As we make planned changes based on measurements of our own personal behaviours we will soon see a very positive impact in some of the more traditional areas where measurement prevails.  The act of measurement itself would also increase the likelihood of planned changes being implemented and seen through.  That after all is perhaps the main reason why we measure.

To make sure that important things get done.

Filed Under: Leadership, management Tagged With: 121s, change, coaching, communication, creativity, Culture, delegation, feedback, high performing teams, improvement, Leadership, management, meetings, one to ones, performance improvement, performance management, practical, talent management, teams, Teamwork, time management, values

Build It – And They Won’t Come!

March 5, 2009 by admin

Why are so many ‘entrepreneurial’ workspaces so empty?

I have visited many recently. Those that pursue sustainability through membership fees and rentals are often the emptiest. Or full of people from out of town who can recognise a bargain when/if they see one. Those that recognise that local people often cannot afford to pay and therefore offer their services for free seem to have customers literally queuing up. However these are written off as ‘unsustainable’. Investing in the development of people – ‘Obviously unsustainable’!

The symptoms are obvious to the semi-expert eye. Tired signs saying ‘under offer’ for months without new tenants materialising? Acres of untouched hot desk space. Continual assurances that we were busy yesterday. Caterers that come and go – because the footfall that they anticipated has not materialised.

Promises lying broken.

When we build these places – WHY DON’T THEY COME?

This is an important question. And one that we CONSISTENTLY fail to address.

Why do those charged with developing a more enterprising culture believe that building catalyst centres, managed workspaces, incubators and other spaces will somehow change the psychology, the prevailing beliefs of a community?

Why is the “build it and they will come” mentality so prevalent? And so successful in unlocking the wallets of planners, politicians and commissioners alike?

Why in the face of refurbished or newly built, but largely empty, buildings do we insist on building yet more? Is it in the name of job creation?

We develop a more enterprising culture when we tell better, different stories. Stories of hope, aspiration, potential and achievement. Stories of progress, passion, skill and learning.

When we provide respect, encouragement and transformational relationships built on trust and wisdom. When we engage people as individuals and help them to clarify and achieve their own goals – not those pre-defined by some policy maker.

When we listen to them talk about their hopes and dreams – not tell them about the great deal we can do them if they take rent our workspace.

We don’t transform a culture by providing people with access to whitewashed vanilla workspaces and the chance to use a shared laptop with a keyboard dirtier than a toilet seat.

It is not just the waste of valuable resources that is so galling when we see buildings refurbished just because they can be. It is the ongoing waste of money as we try to cover up our mistakes in a futile effort to make them work. As commissioners cover their backs and hide behind and fall back on the recession as an excuse for their failed investments. Buildings don’t change cultures even in the good times. They don’t narrow the gap between the haves and the have nots even when the economy is on a roll. People do.

Now I hate to see a beautiful building falling into decay just as much as the next man. But I hate to see the talent and potential of people being wasted even more. Those buildings were a by-product of a vibrant, creative and enterprising community – not the cause of it.

To develop a more enterprising culture we first have to stimulate the demand side – get more people wanting to do stuff. Believing that THEY can do stuff. That they have a right to succeed or at least try – and that they will be supported with care, compassion, competence and creativity.

Only when this work on the demand side is underway and delivering tangible results should we invest in the infrastructure that they need – because then we have a chance of making an investment in something that people really want.

Something that might just fit.

Something to which they will come.

NB Of course if you build high quality entrepreneurial spaces in places that are already enterprising then they fill quickly.  Anyone else see a pattern emerging here?

Filed Under: enterprise, entrepreneurship, management Tagged With: barriers to enterprise, community, community development, community engagement, development, enterprise, enterprise coaching, evaluation, local, management, operations, outreach, passion, policy, psychology, social capital, social return on investment, strategy, training

More Customer Service Craziness?

March 4, 2009 by admin

Mobile phones and insurance policies.

I like NEITHER.  Yet renewal time comes around and we dutifully spend hours on web sites to ‘compare the market’ and get great prices.

So this morning, after a mammoth web-surfing session I rang KWIK FIT Insurance Services to tell that we were not renewing our existing policy because we had found a better price and insurance coverage elsewhere.  I was put on hold while they transferred my call to someone who could ‘cancel down’ their renewal quote.

In fact I was transferred to someone who was trained to stop me placing my business elsewhere.  He asked me why I hadn’t rung them for a quote as they can offer better deals over the phone than they do over the net!

Not what I wanted to hear!

Mobile phone companies are the same.  They only offer you their best deals once you have already decided to place you business elsewhere!

Bad psychology and bad business!

So – in spite of all the recommendations to use web-based comparison sites to get the best deals and safe money – the best bet is to use those sites to find the best deal you can – and then ring up call centres and haggle to see who will beat the deal!

Hardly model customer service though is it?

So much for progress.

If you read my HP rant then you maybe interested to hear how it finally got resolved!   Eventually they told me they would issue me with a letter to authorise the seller to replace the machine. Yippee!  Then two days letter I got a call from an engineer telling me he was outside my house wanting to repair the machine!  I am the other side of the city about to go into a meeting.  No-one has mentioned this change of plan to me – or that the engineer was coming!!

Eventually without any further dealings with call centres I was able to get the engineer access to the machine and he replaced the motherboard.  Should be back in busniess soon!

Filed Under: Uncategorized Tagged With: Culture, culture, innovation, time management, Values, values

Make Your Mark – Technology and the Enterpreneurial Journey

March 4, 2009 by admin

Really interesting use of technology by the Make Your Mark people on their Pioneer project.

Essentially young entrepreneurs record video diaries of their journey which they can then use to reflect on and learn from.  http://tinyurl.com/cun9j5 for more info.

Couple of observations:

  • encouraging entrepreneurial characters to learn from reflective practice can be tricky.  They are usually obsessed about diving into the next experience rather than reflecting on the earlier one (generalising I know). This can be  a battle worth fighting!
  • this sort of project will appeal to those who are already entrepreneurial and risk taking by nature – great that we can support these people – but aren’t they likely to do it anyway?  Could we use technology to engage more ‘risk-averse’ and introverted types and use it to engage them in the enterprise agenda too?

Big THUMBS UP for the Make Your Mark team on this one.  A real effort at innovative enteprise support!

Filed Under: enterprise, entrepreneurship Tagged With: enterprise, entrepreneurs'stories, entrepreneurship, operations, professional development, social media

Another take on 121s

March 2, 2009 by admin

Dan McCarthy over at Great Leadership blog has written a piece giving his own take on 121s.

Filed Under: Leadership, management Tagged With: 121s, management, one to ones, performance improvement, performance management, talent management

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